Moving Cost Calculator: How Much do Professional Moving Costs?

Moving involves more math than you might expect, but don't worry, it's not rocket science! Figuring out the right-sized moving vehicle for your furniture and belongings is a big part of the puzzle. Do you need a standard van, or is it time to go big with a full-on truck? Maybe a hitch and trailer combo will do the trick?

Here's the deal: knowing the square footage your stuff takes up can save you from spending too much on a super-sized truck or, on the flip side, cramming everything into a space that's too small. Trust us, you don't want to be in that jam.

Before you dive into the wonderful world of full service moving companies, get a handle on your stuff's size. Make a list of what's coming along (most movers want a detailed list). Then, punch in each item and its basic size into the calculator below. It'll do the math for you and tell you exactly how much square footage your stuff eats up. Armed with this info, you'll be a packing and moving pro in no time!

How Much Do Movers Cost?

Moving can be a bit like budgeting for a trip — it's all about knowing the costs of a move upfront. On average, a local move might set you back about $1,250, while those long-haul adventures can tally up to around $5,000.

But here's the kicker: these numbers aren't set in stone. The final bill for your move is like a chameleon, changing with factors like your destination, how much stuff you're carting along, and other sneaky variables.

The cost of hiring full-service movers is like a shape-shifter too. Sometimes, it can spike depending on when you're moving (yes, moving has its seasons too), the size of your place, how far you're trekking, and whether you're transporting any heavyweight or delicate treasures.

Want the full scoop on how the type of move can change the price tag? Read on!

Local move cost

Let's dive into the nitty-gritty of moving costs, starting with local moves. If you're just hopping neighborhoods or making a short jaunt to the next town, it's a local move. These can range from a wallet-friendly $501 for a cozy studio apartment to $2,988 and beyond if you're rolling with a sprawling 4-5 bedroom palace. The price tag is like a sliding puzzle, fitting your home's size and your stuff into the equation.  

Based on moving.com stats

Cost of Movers Per Hour

Now, when it comes to hiring movers by the hour, it's like turning into a price spectrum. Labor-only companies usually clock in at around $38 to $75 per mover per hour for local moves. So, if you've got two movers going for four hours, you're looking at an average of about $424. For an easy overview, we've even got a handy table showcasing the total movers' cost (based solely on your home's size and that typical hourly rate of $53 per mover per hour).

Long Distance Move Cost

Long-distance moves are a different beast, mostly because those long-haul pros have to consider gas prices, tolls, and the well-deserved paycheck for their road warriors. So, the price tag for a long-distance adventure can swing from $1,123 to a whopping $14,107, depending on how many miles stand between your old and new digs and just how much stuff you're taking along for the ride. So, buckle up!

How To Calculate Moving Costs

Factors that Affect Your Moving Cost

Determining the cost of your move can be a challenging task due to various types of moving estimates and several influencing factors. Here are five key factors that will significantly impact the moving estimate you receive:

• Moving Distance: Generally, the farther you move, the higher the cost will be. This is because long-distance moves incur increased transportation and labor expenses for the moving company, which are reflected in your estimate.
• Cargo Amount: The volume and weight of your belongings affect your moving estimate. Heavier items and a greater number of possessions will result in higher packing and shipping costs. Consider decluttering and downsizing to reduce costs when moving.
• Types of Moving Estimates: There are three types of moving quotes: non-binding, binding, and binding, not to exceed. Non-binding estimates can be risky as they are subject to change based on the actual weight of your items. Binding estimates provide a fixed price, while binding not to exceed estimates allows you to pay less if your items weigh less than estimated.
• Moving Services: The services you choose from your moving company, such as packing, unpacking, storage, and specialty item handling, will impact your overall cost. Selecting additional services will increase your estimate.
• Time of Year: The cost of professional moving can vary depending on the time of year. Summer months are typically more expensive due to high demand. If possible, consider moving during the fall or winter to save money.

Additional Moving Costs and Fees to Consider

Depending on your moving situation, you might find yourself shelling out some extra cash for these additional services and perks.

• Specialty Moving: When you've got precious specialty items like pianos, hot tubs, valuable art, or antique clocks to move, expect to pay more. These items often require special handling and materials.
• Long Carry Fee: If your movers have to hoof it with your stuff over a long distance from the truck to your house (or vice versa), they might hit you with a long carry fee. This usually happens when parking close to your place isn't possible.
• Stair Carry Fee: Got multiple flights of stairs? Movers can charge an extra fee for lugging your belongings up and down all those steps, especially if your home is multi-story.
• Elevator Fee: If your move involves a high-rise building and an elevator, you might see an elevator fee.
• Unpacking Service: Need a hand with unpacking and getting rid of boxes and packing materials? Be ready to pay for this time-saving service.
• Shuttle Fee: Sometimes, when the moving truck can't get close to your home, shuttle services are needed to ferry items between the truck and your place. This is common in remote areas without easy parking access.
• Storage: Whether you need short-term, long-term, or storage-in-transit options, expect extra charges for storage services.
• Extra Stops: If your movers have to make multiple stops, like swinging by your storage unit before heading to your new home, you'll likely incur additional costs based on the number of stops and the labor involved.
• Expedited Delivery Services: Long-distance moves can drag on for weeks, but if you're in a hurry, be prepared to pay extra for expedited delivery services to get your items pronto.
• Tipping: While not obligatory, tipping is a great way to show your appreciation for a job well done. Keep some cash on hand if you plan to tip your movers. It's a kind gesture that goes a long way.

What is the average cost of a “do-it-yourself” move?

If you're up for some sweat and steering a moving truck, you're in for potential savings. Plus, you'll be the captain of your moving ship, which suits many folks just fine.

Now, let's break down approximate moving costs for the two main DIY options: moving trucks and moving containers. Here's what you can expect:

• Moving Trucks: This classic option lets you rent a truck and take the wheel. Typical moving costs vary based on the truck size, distance traveled, rental duration, and extras like gas and insurance. On average, plan to spend anywhere from a few hundred to a couple of thousand dollars.
• Moving Containers: Alternatively, you can go for portable moving containers. With this choice, you load your stuff into a container, and the company takes care of the driving. The price hinges on factors like container size, distance, rental duration, and any add-ons. Typically, you're looking at a similar range of costs as with moving trucks.

Why the costs of professional movers might make sense

Professional moving services bring efficiency and expertise to the table, handling packing, loading, transport, and unloading with finesse. They're a ticket to a smoother, cost-effective relocation, outperforming the DIY route.

• Efficiency: These pros are well-versed in the art of moving, whether it's a local hop or a cross-country leap. Their expertise ensures a swift job, leaving you with more time for other move-related chores.
• Cost-Efficiency: Surprisingly, hiring professional movers costs less than going the DIY route with a rented truck and local moving help. Plus, their knack for secure packing and safe moving can save you from hefty damage-related expenses.
• Smooth Transitions: With a professional moving service, you're in for a seamless moving journey. They take care of the heavy lifting and tackle any potential challenges, such as delicate items or tricky layouts. They adapt to your schedule and handle your belongings with the utmost care, ensuring a smooth transition to your new abode.

How to cut costs during a move

Looking to save on moving costs and keep some extra cash in your pocket? Here are some straightforward ways to trim your moving expenses and still have a smooth transition to your new digs.

• Declutter: Start by trimming the fat. Donate, sell, or toss items you no longer need. Consider hosting a garage sale, consigning, or using online marketplaces like Craigslist.
• Rent a Truck: If you're up for some DIY moving, renting a truck can save you a bundle. For large households, go for the 26 ft. truck rental option from a reliable company.
• Call in Favors: Before forking out for professional movers, ask friends and family for a helping hand. Ensure they're up for the heavy lifting!
• Score Free Supplies: Don't buy moving boxes and supplies if you can help it. Look for freebies at liquor stores, grocery stores, or online platforms like Craigslist and Freecycle. Check out Moving.com's online box center to save even more.
• Go Portable: Consider renting a portable moving container as an alternative to full-service movers. The cost depends on container size and rental duration. Companies like PODS, U-Pack ReloCubes, and U-Haul's U-Boxes offer this service.
• Hunt for Discounts: AAA members and military personnel might snag special moving and storage discounts..
• Pack Yourself: While professional packing services are convenient, they're not cheap. Save by doing it yourself or recruit friends and family for help.
• Choose an Off-Peak Date: Your moving date matters. Aim for a mid-month, mid-week move to avoid peak demand. Summer is pricey; try a late fall-to-winter move.
• Get Multiple Quotes: Don't jump at the first moving company you find. Collect quotes from at least three movers. Ensure they inspect your belongings in person or via video for accurate pricing.
• Tax Deductions: Hold onto receipts, especially for charitable donations, before your move, which may be tax-deductible. Note that moving expenses are no longer deductible for federal returns, except for specific cases.

Remember, a little planning and some extra effort can go a long way in keeping the cost of a moving service under control.

Frequently asked questions about moving costs (FAQs)

How much do professional movers cost?

The average cost for movers can start at a minimum of $1,000. For local moves, the average cost of moving expenses hovers around $1,250, while long-distance relocations can tally up to an average of $4,890. Your specific moving costs per hour/mile depend on several factors, including the distance you're traveling, the weight of your belongings, the chosen moving date, moving crew expenses, and any additional services like insurance or packing you may require.

What's the price of valuation coverage?

All interstate movers are mandated by federal law to offer two types of valuation coverage: Released Value Protection and Full Value Protection. The cost of Full Value Protection varies from one mover to another, so it's advisable to inquire with your chosen moving company for precise details. The basic level of liability, Released Value Protection, is typically included in your moving cost. It provides coverage at a rate of 60 cents per pound/per item. Although it doesn't add extra charges, it's considered a minimal level of protection. For more comprehensive coverage, you can opt for Full Value Protection, ensuring that if your mover damages or loses an item, they'll either replace it or reimburse you for its current cash value.

Can I deduct moving expenses from my taxes?

For the majority of taxpayers, claiming deductions on moving expenses is no longer an option. However, there's an exception for military personnel. According to the IRS, if your move is due to a military order and involves a permanent change of station, you may qualify to deduct your unreimbursed moving expenses. Don't forget, if you plan to lighten your load by donating items before the move, you can still claim a tax deduction for those donated items. Make sure to keep receipts when donating household items to a charity, and meticulously itemize all belongings, including their current cash value, on the donation receipt.

How much does moving insurance cost for a moving company?

The cost of moving insurance varies depending on the type of insurance you select and the declared value of your belongings. To give you a ballpark figure, insuring a one-bedroom apartment with Full Value Protection usually ranges from $500 to $700. This cost can fluctuate based on the assessed value of the items being moved.

What's the cost of storing furniture with a moving company?

Storing your furniture with a moving company can simplify your move, but it comes at a price. The monthly cost for storage varies with the size of your move. Storing the contents of a typical one-bedroom apartment typically falls in the range of $90 to $150 per month when using a moving company's storage service. However, for a larger-scale move, like a three or four-bedroom house, you can expect to pay anywhere from $300 to $700 per month for storage.

Remember that when you opt for this service, your items will be stored in the moving company's warehouse, meaning you won't have access to them during storage.

How much does it cost for a moving company to pack your items?

Hiring a moving company to handle all your packing needs can provide peace of mind, but it comes with a price tag. Full packing services typically range from $900 to $1,500 on average. The cost of packing is determined by the size of your move, and specialty items such as chandeliers or valuable art can significantly increase the packing expense.

For instance, if you're packing up a one-bedroom apartment entirely, the cost usually lands between $250 to $500. On the other hand, packing for a three-bedroom home can range from $1,000 to $1,800, depending on the extent of items to be packed.

One notable benefit of having the mover pack your items is insurance coverage. Items you pack yourself might not be covered under the mover's insurance, but if the moving company packs them, they'll be liable for any damages.

How much should you tip movers?

Tipping your movers is a customary gesture, although not obligatory. If your movers do a satisfactory job, it's generally recommended to tip them. The usual guideline is to tip around five dollars per person for every hour spent on the move. For instance, if your move takes approximately five hours and there are two workers, each worker should receive a $25 tip at the end.

Of course, if the movers perform poorly, there's no obligation to tip. Keep in mind that lifting heavy furniture all day is physically demanding, so if your movers do a good job, a tip is a nice way to show appreciation.

Do movers charge based on weight or volume?

Moving companies can charge based on either weight or volume. However, for newcomers to the moving process, it's generally advisable to avoid volume (cubic footage) based estimates. Weight-based, binding estimates are recommended as they can be verified by the Department of Transportation. Most major national moving companies charge based on weight. For more insights, we have a comprehensive article comparing weight-based vs. cubic footage estimates.

How can I get the best deal on movers?

To ensure you secure a competitive price for your move, it's advisable to obtain estimates from at least three to four reputable moving companies with a history of experience in the industry. Similar to airline ticket pricing, typical moving company costs can vary significantly from one company to another, and prices are subject to change.

For accurate comparisons, make sure every moving company cost includes the same details. This includes item lists, weights, volumes, packing requirements, and any other relevant details. Ensuring consistency in these aspects allows you to make an apples-to-apples comparison.

How much should I budget for moving expenses?

The average person typically allocates approximately $10,000 for expenses related to a move. This budget covers various costs such as hiring a mover, purchasing packing materials, replacing furniture, paying security and utility deposits, and addressing miscellaneous expenses that arise during the moving process.

Your specific moving budget may vary significantly depending on your circumstances. For instance, if you're undertaking a long-distance move from a large house, your moving budget might exceed $10,000. Conversely, if you're moving a studio apartment within the same city, you could spend as little as a couple of hundred dollars on your move.

How much do moving boxes cost?

The cost of moving boxes can vary, but you can generally expect to spend around $2 for a medium-sized cardboard box. You can conveniently purchase moving boxes online or find them at local home improvement stores, self-storage facilities, truck rental companies, or moving companies. Cardboard boxes that require assembly are usually more budget-friendly than plastic bins. Specialized boxes like picture boxes or wardrobe boxes typically come at a higher price point compared to standard cardboard boxes. If you're interested in more details and pricing specifics, you can find further information on the cost of moving boxes.

When is the most expensive time to move?

Moving costs typically surge from May to September, which is often referred to as peak moving season. During these warm months, a significant number of people choose to relocate, driving up demand for moving services and subsequently raising costs. If you have flexibility in your move dates, opting for an off-season move between fall and spring can lead to cost savings. Additionally, mid-week and mid-month move dates generally come with lower price tags. It's worth noting that summer is the peak moving season, with around 70 percent of moves taking place between Memorial Day and Labor Day. So, if feasible, consider postponing your move to late fall or winter to reduce expenses.

How much does it cost to move a mobile home?

The cost of moving a mobile home can vary widely, depending on factors such as the distance of the move, the size and weight of the mobile home, and the necessary moving materials. In general, a transport-only move can cost between $700 and $3,500, while a full-service move, which includes both transportation and setup, ranges from $3,000 to $14,000.

How far in advance should I book a moving company?

It's advisable to begin your moving preparations eight weeks before your intended move date. Around seven weeks ahead, obtain at least three moving quotes from reputable moving companies, and by the sixth week, schedule your chosen movers.