The Ultimate First Apartment Checklist: All You Need For A Move

07 June 2023

Moving into your very first apartment is a thrilling yet daunting experience. It signifies the beginning of an independent and liberated life, but it also brings forth numerous challenges and responsibilities. Regardless of whether you're signing a lease agreement or finalizing a purchase, your new dwelling will truly belong to you. It presents an opportunity to furnish it to your liking, arrange and decorate it according to your personal taste, and transform it into a reflection of your unique personality and style. 

However, finding the ideal apartment and orchestrating a safe and seamless relocation is no easy feat. Moreover, there's the apprehension of venturing into the unknown and adapting to a different way of life. To ensure success in this grand adventure, it is crucial to be aware of the potential challenges and pitfalls you might encounter. Equipping yourself with effective solutions for any problems that may arise is essential. In other words, understanding what steps to take and what to avoid when moving into your first apartment is paramount. 

Here, we present a collection of helpful tips tailored to your first apartment. This checklist is designed to simplify your move and help you swiftly transform your new abode into a cozy home.

First Apartment Checklist

Part 1. Far before the move

1. Save the money

Prior to taking such a significant leap in your life, it is crucial to attain a sense of financial security regarding your decision. Moving house entails a rapid accumulation of expenses, and it is essential to have the means to cover them. Additionally, you must be capable of comfortably managing all your living costs for a considerable duration following the move. By doing so, you can prevent financial difficulties during the relocation process and the initial months of your new chapter. 

Before transitioning into your first apartment, it is prudent to have a sufficient amount of savings set aside. This money should cover various expenditures, including moving costs, the first three months' rent (or mortgage payments), utility bills, any obligatory security deposits, as well as your living expenses for a couple of months. Furthermore, it is advisable to reserve some funds for unexpected emergencies as well.

2. Set a budget to move

Effectively budgeting for your move, new residence, and a fresh start in life can present a considerable challenge. It is crucial to meticulously plan your finances to ensure you have adequate funds to cover all the essential aspects of moving into your first apartment. 

First, analyze your budget to establish a suitable price range. The initial step towards relocating to your own place involves determining your financial capacity. If you have secured employment, evaluate your anticipated income and compare it with your expected expenses. Calculate the amount you can comfortably allocate towards rent while ensuring you have additional funds for other necessities. As a general guideline, it is advisable for your annual income to be at least 40 times the monthly rent. For instance, if your rent amounts to $550, you should ideally earn a minimum of $22,000 per year or more.

Fortunately, leveraging modern technological advancements can greatly simplify the process of creating a moving budget. To begin, you will need your preferred electronic device and a suitable software program, preferably a spreadsheet application such as Microsoft Excel. With these tools at your disposal, you can commence the necessary calculations with ease. Utilizing the built-in formulas within the application enhances the functionality of your moving budget planner. Alternatively, you can save time by downloading a free moving budget template from the internet.

When constructing your moving budget checklist, there are several key entries to consider. These include expenses associated with hiring a moving company, self-moving costs, transportation expenses for vehicles, immediate post-move expenditures, as well as unforeseen or unexpected costs. By accounting for these elements in your budget, you can better prepare yourself financially for the transition into your new apartment.

3. Create a list of your requirements for your future apartment

Compose a list outlining the desired characteristics of an apartment. Not all apartments possess the same qualities. Prior to embarking on your apartment search, consider your requirements and compile a list of essential features that you expect your new home to possess. Assign priority to the must-have features and subsequently note down the desirable attributes that are not necessarily crucial. Reflect on factors such as: 

  • Monthly rent payment 
  • Inclusion of utilities in the rent 
  • Apartment size 
  • The floor level of the apartment 
  • Furnishing status of the apartment 
  • Pet-friendly policies 
  • Availability of parking spaces 
  • Building security measures 
  • Amenities provided (e.g., laundry facilities and common areas)

4. Ensure thorough inspection of potential apartments

When preparing to move into a new apartment, it is essential to explore a variety of options within your desired neighborhood before making a final decision. To avoid rushing and ensure a suitable living arrangement, allocate sufficient time for your apartment search. Beginning the hunt at the eleventh hour can prolong the process significantly. Initiate your search at least one month prior to your intended move-in date. This timeline allows ample opportunity to locate and secure an apartment while adequately preparing for the upcoming transition.

Keep in mind that the summer months, particularly between May and August, witness a surge in move-ins, resulting in heightened demand. To circumvent the summer rush, consider planning your move during a different time of the year, if feasible. This strategic decision enables you to avoid the peak season and potentially encounter a more favorable selection of available apartments.

During the process of viewing potential apartments, be sure to:

  1. Evaluate the overall condition of the property: Look for indications of water damage (such as mold patches, musty odors, peeling paint, dark spots on ceilings and walls, etc.), signs of poor maintenance (such as broken fixtures, loose windows and doors, rusted metal components, leaking faucets, carpet stains, etc.), HVAC issues, and any other potential problems.
  2. Check for signs of pest infestation.
  3. Consider security aspects: Assess the building's security systems, the presence of fire alarms and fire escapes, and the vulnerability of windows to break-ins, among other relevant factors.

It is important to note: If you are renting the apartment, it is crucial to identify and document any pre-existing damage. Take photographs and videos as evidence of the property's initial condition. This documentation will be valuable when it comes time to move out and retrieve your security deposit.

5. Schedule an appointment to view any apartments that you are potentially interested in physically. 

Doing this will give you an idea of whether you like the apartment and how the landlord or manager operates. Make sure to have a list of prompted questions for them (i.e., “What do I do if something is broken in the apartment?” or “Can you explain how the garbage system works?”). If you can, engage in a conversation with another tenant present and ask how they feel about the place, as well as whether they have experienced any major problems while living there.

6. Find a roommate if needed

Assess the necessity or preference for a roommate. Opting to rent with a roommate can significantly reduce the financial burden of your first apartment. Consider the following methods to find a suitable roommate: Utilize online platforms like Craigslist or Roommates.com to advertise your need for a roommate. Alternatively, inquire among your friends to determine if they know anyone seeking a roommate in the area. 

Prepare a list outlining desirable and undesirable qualities in a potential roommate. Before inviting someone to share your home, establish any non-negotiable factors. For instance, you may decide that your roommate must be a non-smoker or be willing to live with a cat.

Part 2. Get ready for the move!

1. Carefully handle the lease agreement

Before renting an apartment, you should review the documents the landlord will need from you. This may include credit or background checks, your photo ID, a list of references, or proof of income and employment. You might need to produce recent pay stubs or W2 forms, and if you are starting a new job, provide a letter from your new employer. Additionally, you might need to present details about any individual who has agreed to co-sign the lease unless you meet the minimum income requirement or have an acceptable credit score.

Once you have found an apartment that meets your requirements, preferences, and budget, it is time to sign the lease. Take the following steps to ensure a thorough understanding of the terms and conditions:

  1. Read the document diligently, paying close attention to rent payment policies, late payment penalties, pet policies, and visitor regulations.
  2. Inquire about important details, such as storage and parking space availability, trash pickup schedules, and potential maintenance hours.
  3. Engage in discussion with your landlord to clarify any unclear or uncomfortable conditions and clauses in the lease that you may encounter.

Besides, ??????go around the property with the landlord and take note of anything that needs to be fixed. It can stop problems from coming up that you are responsible for when you leave. When you do this, make sure to inspect things such as the safety measures, plumbing, machines, doors, lighting, and plug sockets. Ensure that everything is in working order.

2. Learn the rules of the apartment

Prior to taking up residency in your new place, ascertain the necessary regulations that must be followed – like protective protocols, cleaning standards, etc. – and make sure to comply with them at all times. There are likely to be stipulations such as exiting within a designated time period, using the loading elevator solely, and forking out charges for the moving truck. It's essential to recognize the expected conditions and then abide by them. After organizing your assets and locating the correct house, you can then begin the relocation process.

Many apartments ask for a payment when going through the process of applying and for a credit check. This amount can go from $15−20 up to $100 or more in the states. In some cases, if you are not yet ready to move into the apartment, your landlord may request a deposit to reserve the apartment until you are set to move in. Once you have been approved, it is possible that you may have to pay extra charges, such as a security deposit or pet deposit. It is important to check the rules in your area to make sure that the landlord is not asking for illegal fees. In Boston, for example, it is forbidden to charge application fees, credit check fees, finders fees, or a fee for keeping the apartment on hold.

3. Create your moving checklist

Creating a full inventory of all of the items you need for your home will help you make sure that nothing is overlooked. Make sure to include anything from pots and pans to window treatments. This will help you keep track of what is most crucial, alleviate any doubt about forgetting something, and give you the security that comes with understanding that all of your necessities are covered.

4. Set up your utilities

Organize the process of having utilities ready before moving in. Contact your local utility companies prior to your move-in date and determine when your utilities will be turned on. It is suggested to arrange this a few weeks in advance and also make sure that you are available to be on-site when hookups are taking place. The minimal utilities required are electricity, water, and gas, so check with your landlord or property manager to figure out which companies will supply those services. Along with the basics, one will need to look into the arrangement of the Internet, phone lines, and TV. Get some advice from your landlord or do an online search for providers that serve your area.

5. Change your address

In order to update your address, it is best to contact the USPS (United States Postal Service). The procedure is easygoing: input your new residential address, determine if the move is time-limited or permanent, designate whether it's for an individual or household, and choose a forwarding date. Make sure the forwarding date is when you plan to move in. Additionally, update your bank, any health offices, any memberships you have, and be sure to tell your relatives and pals.

6. Get your keys

On the day you move in, your landlord or property manager should give you the keys. These can be for the room you are renting, the main entrance, and other communal places such as the laundry room or storage areas. It is wise to have multiple copies of the important keys that you need to use regularly, such as the one to your apartment and the building entrance. To do this, go to a locksmith, a hardware store, or a key-cutting kiosk and have the same keys duplicated. It is a good idea to leave a set of these keys with a family member or close friend you can trust in case of any emergency.

Prepare your belongings

Part 3. Prepare your belongings

1. Measure your furniture and your new apartment

Before you can begin arranging your effects and packing them up to move, you should figure out what you are allowed to bring to your new place. This means being aware of your new home's design. So as to get ready to move into your first apartment, the initial move to make is to evaluate the accessible space and take estimates – measure the windows and entryways of your future home, as well as any places where you plan to put furniture and other larger household objects, so you comprehend which of your items you can bring with you, what things you will need to purchase, and where each individual bit will fit best.

2. Schedule movers

Getting into your first flat is a big step, and it is essential to make it right. Employing professional apartment movers is your best option to ensure a smooth and successful move to your new home – the expert professionals will take away the worry and trouble of your move and will do all the laborious tasks for you, so you have the opportunity to look after the other key elements of your relocation journey. Furthermore, you will not have to fret about making mistakes of a novice mover and damaging your possessions and your entire moving operation - the specialists will carry out your move in the safest and most productive way possible and will guarantee the success of your relocation effort.

If some of the things you need for your first apartment are large items, have them all shipped to arrive on the day you move in. This can be useful if your building has strict rules on big deliveries. If the items do not fit through the elevator, doorways, stairwells, or hallways, you might need to look into hoisting services which will bring the items through the window. It's important to talk to the movers about this beforehand, so they can factor in the cost of the extra service.

If you’re looking to hire a professional moving company in Illinois, consider using our services at Move4U. We have a team of Chicago movers with professional certifications and a wealth of moving experience that can facilitate a headache-free move. Alongside their top-notch moving abilities, their know-how makes it easier to manage even the most intricate of tasks and guarantees a rapid, easy, and effective relocation. Get started with a free moving quote today!

3. Sort your belongings

This may be the toughest decision of the entire moving process, but you'll be thankful for the effort spent when it's finished. Start packing the larger items first and decide if they are worth selling or donating if they won't fit in the new place or there are duplicates. Donate using a service that comes to pick them up. Books, clothing, and trinkets should only keep the things that make you happy utilizing Marie Kondo's book The Life-Changing Magic of Tidying Up as inspiration. Remember, living in an apartment usually means reduced storage space!

4. Pack your items safely

We bet you want to keep your most prized possessions in one piece on the big move. Having the right packing supplies before setting out will play an important role in shielding your items as they're traveling. You'll require the best quality tape, boxes made particularly for packing, bubble wrap, and tailored wrapping material to guarantee the secure relocation of your stuff to your new house.

You must start packing for your move as far in advance as possible to avoid any stress. Search for sturdy cardboard boxes online or in shops that specialize in moving supplies. Alternatively, there are many places that provide free boxes, such as Freecycle.org or a nearby bookstore, supermarket, or liquor store. Make sure you pack heavier items, such as books, in smaller boxes to prevent any boxes from being too heavy to lift. You will also require packaging tape and some form of padding, including bubble wrap, foam peanuts, or crumpled paper.

Prior to transporting large pieces of furniture, it is important to take the proper steps to ensure it is ready for the move. Depending upon the size and stability of the furniture, extra protection may be necessary. For example, if you are relocating a set of drawers, it might be wise to secure them in plastic. Additionally, some furniture might need to be partially dismantled before transportation, such as taking off a sofa's legs to fit through a doorway. Be sure to place all extra pieces in a bag and attach it to the furniture to avoid loss. Fragile items should additionally be addressed with appropriate padding or blankets to help avoid any damage during transport.

When you have a lot of items to take with you, it is very possible to forget what is in which box. To make it smoother when you move in, make sure you label your boxes with a marker such as a Sharpie. Additionally, numbering the boxes and tracking them can be useful as well. Doing this allows you to trace your boxes and ensure nothing is misplaced.

And if you don’t want to do it by your own, there is always an option to opt for professional packing and unpacking services.

5. Get your new apartment ready before a move-in

Be sure to have your apartment prepared by the time the movers arrive:

  • Do any fixes beforehand that are needed, such as updating the heating, air conditioning, and ventilation system, painting ceilings and walls, and sprucing up the wooden surfaces. Keep in mind that certain buildings might require only licensed contractors for any renovations and have specific hours when they may be done, and landlords may not permit any improvements. Doing these things will create a much nicer and better-looking living atmosphere.
  • Prior to moving in to your new apartment, make sure the fundamentals are set up and running. Things such as water, electricity, and gas should be taken care of on the move-in day. Services, such as internet and cable, may be handled later.
  • A thorough cleaning should be done before bringing in any items. This will make the first day in the new place inviting, for a much cleaner, spotless space to live. 
  • Once you start living in your new home, it's important to swap out the smoke detector batteries for fresh ones. Not only is this a good idea for your safety, but it's the only way to stop your smoke detectors from going off a lot.
  • Make sure the locks are changed and there are fire extinguishers in every room.
  • Look into how often your trash and recycling get picked up, as it differs from one city to another. You can always query your neighbors to find out or check in with the waste management department.

To make your new apartment feel like home, it's essential to bring your own personal touch to the space. Once everything is unpacked and arranged, add those extra elements that make the place yours – vivid curtains, decorative rugs, and cushions; plants that will give the environment life and warmth; hang your favorite art and photographs on the walls; and place beloved items around the apartment.

6. Essentials to buy for your new home

The list of all the necessary items for a first apartment is unique to each person, depending on what they already have. Furniture, such as bedroom sets and couches may be brought from home or received from family. However, there are other important things to consider buying when getting a place of your own. Make a checklist of necessities to make sure you have everything you'll need before it's too late and you find yourself without them. You can concentrate on purchasing larger items, such as furniture and decorations, in a subsequent list.

When setting up your apartment, consider each room and come up with all of the things that are necessary. Possible items would include:

  • kitchenware such as pots, pans, utensils, a microwave, toaster, etc.; 
  • items for the bathroom like shower curtains, trash cans, bath towels, extension cords, and closet organization, 
  • cleaning supplies like a vacuum, broom, mop/bucket, and sponges.

7. Explore your new area

Inhabiting your first apartment is a big life change and one of the key ways to make the most of it is by becoming ingrained in your new community. Don't shy away by staying in your apartment – venture out to discover the fresh sights and sounds of the area you've moved to. Introduce yourself to your neighbors, interact with the local community, and join in on activities to make new friends. Doing so will undoubtedly help you adjust to your new life and relish the opportunities it has to offer. 

It shouldn't be difficult for you to transition to a new home. With any luck, the following tips will enable you to easily and comfortably settle into your new apartment. When everything on the first apartment to-do list has been checked off, it's time to sit back and appreciate your now-completed move. Congratulate yourself on your accomplishment, and enjoy the experience. The next thing to consider is deciding on a housewarming party.

Enjoy a new chapter of your life!


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